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About the Position:

The HR Onboarding Specialist will work closely with HR Managers, Assistant Directors and Program Managers to provide support in scheduling candidates for appointments and preservice/orientation, processing and onboarding of new hires and internal job changes or transfers. Assists candidates with completion of onboarding tasks and required background/clearance paperwork, ensuring all onboarding and compliance requirements are met. Communicates onboarding status and clearances to managers and other stakeholders, ensures accuracy of candidate information and assists with questions or concerns.

Key/Essential Functions & Responsibilities:

• Communicates with candidates, recruiting team and supervisors regarding scheduling, appointments and completion of required onboarding tasks.

• Coordinates with recruiting team and other HR staff as required regarding internal and external candidates, including appropriate effective dates, changes in status, withdrawals from processing, etc.

• Initiates hires and staffing changes through Workday and completes verifications (e.g. professional licenses), as appropriate.

• Conducts onboarding appointments with candidates to collect and verify required documentation and assists candidates with completion of onboarding tasks, processing of new hire forms and other required paperwork, as needed.

• Obtains all necessary authorizations for required background checks and clearances, processes appropriate checks utilizing various electronic systems; appropriately stores required documentation and maintains clearance database.

• Ensures accuracy and completeness of new hire processing and information, tracking completion of all new hire paperwork and receipt of necessary background clearances for assigned candidates.

• Maintains compliance with all internal and oversight agency processes and procedures and with all applicable State and Federal requirements in processing and onboarding candidates.

• Communicates onboarding status, processing delays and withdrawals to supervisors and other stakeholders and provides notifications and clearances, ensuring timely scheduling for preservice/orientation and maintaining databases, as appropriate.

• Responds to all general HR inquiries, audits, and requests.

• Performs all other duties as assigned.

Minimum Qualifications:

• HS Diploma or its educational equivalent; and

• Strong oral and written communication skills

• Excellent organizational skills, ability to multi-task and follow-up on outstanding items

• Proficient with Microsoft Office, specifically Excel and Outlook

• Ability to navigate electronic systems, such as HRIS/ATS software or other databases

• Ability to work with all levels of staff and provide excellent customer service

• May require occasional travel across assigned region and/or to NYC Headquarters office

• Ability to maintain confidentiality at all times.

Preferred Qualifications:

• Bachelor’s degree in Human Resources-related field

• One (1) or more years of onboarding experience or other human resources experience

• Previous experience performing data entry, customer service or administrative tasks

• Experience utilizing Workday for recruiting, onboarding and/or other HCM functions.

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Compensation:

• $20.00 /hour - $ 2 0 .00/hour

  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran. YAI is an Equal Opportunity Employer.

Our Roots:

YAI was launched in February of 1957 out of a small school in Brooklyn, New York. Initially staffed by Co-Founders Bert MacLeech and Pearl Maze MacLeech alone, their pilot program served just seven people. According to Bert, from its very beginning YAI has been dedicated to providing innovative services for the I/DD (intellectual and/or developmental disabilities) community. MacLeech envisioned a, “total life adjustment approach, emphasizing personal growth, social responsibility, employment goals, and the development of independence for the individual.” At a time when institutional living was the norm for people with I/DD, this vision was nothing short of revolutionary.

YAI Today:

Today, YAI has a team of over 4,000 employees and supports over 20,000 people in the I/DD community. This extraordinary growth shows the ongoing need for these important services, and YAI’s success in offering them. YAI supports people with autism, Down syndrome, and Cerebral Palsy, among others. Operating throughout Downstate New York and Northern New Jersey, YAI now offers more than 300 programs for people of all ages.

Better Together:

At YAI, we are driven by our mission of living, loving, working, and learning. This applies not only to the people we support, but to our staff as well. Commitment and passion for the work continue to unite employees and drive the organization forward. Empowering the people we support to reach their goals remains at the heart of our organization.

http://www.yai.org/