Fiscal Manager

Salary

$76,967.53 - $92,361.05 Annually

Location

Iowa City, IA

Job Type

Full-time

Job Number

00774

Department

Public Health - Global

Opening Date

04/09/2024

Closing Date

5/7/2024 11:59 PM Central

• DESCRIPTION
• BENEFITS

Definition and Duties

Under general direction, coordinates and manages business activities for the Public Health Department and provides direct oversight to the Administration Division. Prepares Department budget and makes recommendations for modifications. Oversees budget and resource acquisition processes for the Department. Serves as financial officer for the Department.

Knowledge of and Ability to

• Financial contracts and budget systems
• Fiscal and resource management
• Billing (MCO, Insurance, Private Pay)
• Principles and practices of public management, administration and employee relations
• Documentation management
• Generally Accepted Accounting Principles
• HIPAA rules and regulations
• Performance Management (PM), Quality Improvement (QI), and program evaluation
• Local, State and Federal policies related to program areas served by the Department, including training and licensure requirements
• English language to include grammar, spelling, sentence structure and vocabulary

Ability to:

• Handle project management including contracts, subcontracts, and agreements to ensure accountability and for purposes of external audits
• Represent Johnson County and perform duties in a professional, responsible and trustworthy manner
• Plan, direct and coordinate division work activities and specific projects for management team
• Interpret and enforce County and department policies; address personnel-related issues
• Interact effectively with persons from widely divergent backgrounds, interests, and points of view
• Operate in an incident command structure for emergency operations
• Develop and implement program procedures, goals, objectives and performance outcomes
• Ensure compliance with state and federal fiscal policies and requirements
• Maintain confidentiality and security of information as appropriate
• Analyze organizational and operational problems and develop timely, cost effective solutions
• Develop and manage Quality Improvement projects
• Establish and maintain effective relationships with co-workers, supervisors, appointed and elected officials, contractors, vendors, volunteer groups, community agencies, and members of the public
• Organize and prioritize multiple tasks and competing priorities
• Operate common office equipment such as calculators, fax and postage machines, photocopiers, multi-line telephones and scanners
• Use a computer for the purpose of data entry, spreadsheets, word processing, logistical organization, presentations and Internet.
• Organize and present factual information and ideas or opinions clearly and concisely, in oral or written form
• Handle moderate to high levels of stress, meet deadlines and solve problems appropriate to position
• Follow oral and written instructions
• Have clarity of speech, hearing, and writing which permits effective communication
• Have sufficient vision which permits moderate production and review of a wide variety of materials both in electronic and hardcopy forms
• Have sufficient manual dexterity to make handwritten notations and which permits moderate use of a keyboard and mouse
• Stand, sit, squat, kneel, bend, twist, and reach as needed
• Lift and/or carry up to 25 pounds as needed
• Have sufficient personal mobility to complete work at various facilities
• Work flexible schedule and additional time as needed

Minimum Education, Training and Experience and Special Requirements

Bachelors degree in business administration, accounting, finance or related field ANDfour (4) years of office management experience with one (1) ear of supervisory experience; OR any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work.

Special requirements: Valid drivers license and insurable under county liability coverage. May also require use of private vehicle or equivalent transportation for official business. Must pass background check.

Specific Duties

to be performed satisfactorily with or without reasonable accommodation

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Recruits, hires, trains, manages, evaluates, disciplines, and motivates Division personnel in accordance with County employment policies.
• Develops and monitors department budgets.
• Presents budget status reports for Board of Health.
• Meets monthly with Board of Health Finance Committee.
• Oversees compliance with federal, state, county and subcontractor financial audits by interpreting state and federal guidelines related to audit practices.
• Oversees financial staff activities that includes but is not limited to:
  • Department deposit process
  • Payroll
  • Billing (MCO, Insurance, Private Pay)
  • Preparation and/or submission of grant application and related reports
  • Filing of financial reports, preparation of budgets and monitoring of grant program activities for local, state, and federal grants, agreements and contracts for the Department
  • Administrative support for assigned grant programs
  • Accounts payable claims process
  • Purchasing
  • Inventory
  • Internal Audits
• Coordinates Administrative staff in Community Health, Environmental Health, and Clinical Services Divisions as well as offsite clinics.
• Provides support to departmental strategic plan, workforce development plan, quality improvement plan, and performance management system.
• Documents all work to meet the Public Health Accreditation Board standards.
• Prepares and presents program and policy recommendations or reports to the Director and to the Board of Health, Board of Supervisors, or other public health agencies.
• Establishes and assures maintenance of department information on HRIS and financial management system.
• Creates uniform systems to describe, inventory, request and track resources.
• Maintains program data and conduct on-going program evaluation.
• Assures procedures, processes, and hardware for transferring information internally and externally.
• Serves in capacity of Acting Director as assigned.
• Represents Johnson County and participates in training/education opportunities and work-related meetings as required.
• Performs all work duties and activities in accordance with County policies, procedures, and safety practices.
• Attends work regularly.

Resume and cover letter must be attached to online application.

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Agency : Johnson County

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Address : 913 S Dubuque St Suite 103 Iowa City, Iowa, 52240

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Phone : 319-356-6003

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Website : https://www.johnsoncountyiowa.gov/