This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/11872614 Proposal Manager

Req number:

R2494

Employment type:

Full time

Worksite flexibility:

Remote

Job Summary

As the Proposal Manager, you must manage the entire proposal process for complex state and local Government solutions.

Job Description

We are looking for a Proposal Manager to join our team in a full-time, fully remote salaried opportunity. The Proposal Manager\'s role is to articulate CAI\'s capability and solution to meet the requirements of client needs in response to an RFx, SOW, RFI, Sources Sought, and other solution-based needs. They must be able to manage the entire proposal process for complex state and local Government solutions from supporting opportunity identifications, through solution sessions and response kick-off to timely proposal delivery.

What You\'ll Do

• Use established proposal processes, tools, and corporate policies to plan, manage, and contribute to all stages of the development of proposals with a high degree of professionalism and flexibility
• Provide proposal development support as directed by the Proposal Development Center (PDC) Manager
• Analyze solicitation requirements and develop response organization structure based on established corporate templates
• Develop a task list or proposal playbook to include administrative requirements and a comprehensive proposal schedule; monitor tasks to completion
• Schedule and facilitate proposal kick-off and checkpoint meetings with defined proposal response team
• Coordinate requirements reviews with Governance and Legal departments
• Create and maintain proposal folders according to department standards
• Gather proposal information by identifying sources of information; coordinating submissions and collections; identifying and communicating risks associated with proposals
• Coordinate with subcontractors, partners, and other entities as needed ensuring they understand timelines for submitting responses; on an as-needed basis resolve issues and clarify information to aid in moving the proposal process forward
• Assist proposal response team with win themes, content development, graphic development including organization charts and tables, executive summaries, project timelines, tasks and deliverables, organization credentials (background, experience references, and resumes)
• Coordinate/review client communications including gathering/submission of questions, receipt of answers, addendums, and extensions
• Assist with pricing development/presentation as requested
• Coordinate graphic development with graphic designer and response team members
• Coordinate forms completion, stakeholder content review, Governance review, formatting, proofing, production, and submission activities
• Participates in continuous improvement activities to enhance the proposal process, document lessons learned, and collecting information for categorization and use within the proposal components toolkit (PCT)
• Maintain quality results by using templates; following proposal-writing standards including readability, consistency, and tone; maintain proposal support databases
• Improve proposal-writing results by evaluating and re-designing processes, approach, coordination, and boilerplate; implement changes
• Update job knowledge by participating in educational opportunities; maintain personal networks

What You\'ll Need

Bachelor\'s degree in English, Journalism, Business Administration, or an IT related discipline

Eight-plus years\' experience in proposal writing or directly related discipline

Working knowledge of Information Technology (IT service offerings, including, but not limited to, Public Sector, Healthcare, Tolls & Transportation, Finance, IT Solutions & Development, Service Desk, ServiceNow, Intelligent Automation

Prior experience working with a custom-developed proposal process requiring adaptability and flexibility according to need, preferably for a growing organization

Experience working with proposal teams in a matrix environment with teams of varying levels of skill, from first-time participants to managers and executives

Demonstrated work history of progression within a proposal team with desire to continue to grow, develop, and advance

Ability to analyze and translate business requirements

Strong attention to detail

Strong written communication, presentation skills, design skills, technical writing, layout skills, problem-solving, deadline-oriented, process improvement, coordination, strategic planning, market knowledge, research

Must be able to handle multiple demands during the proposal process and make decisions concerning job operations with limited direction

Demonstrates initiative and ability to exercise sound independent judgment

Willing to take ownership