The Academic Affairs Department is seeking an Administrative Coordinator who will provide administrative support to the department, executive leadership, and faculty members. This role will coordinate office services and administrative activities, manage, coordinate, and stay informed of all projects. Reporting to the Manager for Operational Excellence, this position is expected to exercise independent judgment in resolution of administrative problems, initiate and oversee organization and implementation of special projects, and take a proactive approach to solutions and workload.

Specific Duties & Responsibilities

Responsible for main Academic Affairs duties

• Answering telephone lines, screen callers, document and communicate messages

• Distribute mail

• Greet and assist visitors

• Keep office equipment is maintained

• Ensure office supplies in stock

• Sending mail and packages

• Copying and scanning documents

• Create, distribute, and provide survey and data reports (utilizing Qualtrics, MS Forms, etc.)

• Faculty onboarding activities (preparation, office set-up, welcoming, etc.)

Manages and Coordinates meetings/workshops (including workgroups and committees)

• Microsoft Outlook scheduling

• Zoom link generation

• Room reservations

• Set up AV support if needed (through IT)

• Catering – If needed

• Set up and breakdown of space

Provides general administrative support to executive leadership

• Scheduling assistance

• Travel/expense reimbursements processing

• Meeting preparation needs

• Researching topics/history

Support process for annual reviews for all faculty, including scheduling, opening/closing cases in assigned software system, meeting coordination for reviewers, etc Oversite of CV formatting as assigned.

• This includes supporting new faculty as they transition to JHSON format.

• Reviewing CV for faculty going up for promotion or submitting award packets.

• Continued updating of CV template(s).

S upports Faculty in Processing

• Tuition Remission requests.

• Travel reimbursement reports (use of SAP-Concur).

Cross train and provide support to Sr. Admin Coordinators for

• Faculty Assembly.

• Annual Joint/Adjunct renewal letters.

• Faculty award packet preparation.

• Academic Affairs Email (triage, respond, and follow up).

• Interprofessional Education logistics and events.

• Misc. duties as assigned

Knowledge, Skills & Abilities

• The ideal applicant will,

• Have excellent written and verbal skills (English).

• Have a learning mindset.

• Be open to feedback.

• Have a critical eye/detail oriented.

• Seek understanding of work/process.

• Strive for process improvement.

• Work as well with a team as they can on their own.

• Have time management skills.

• Hold themselves accountable to their work.

• Offer solutions and problem solve situations.

Physical Environment and Needs

• Ability to sit/stand for extended periods of time.

• Ability to lift/push 20-30 pounds.

• Ability to stoop and bend.

Minimum Qualifications

• High School Diploma or graduation equivalent.

• Three years related experience.

• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Two years of college and five years of related experience desired.

Classified Title : Administrative Coordinator

Role/Level/Range: ATO 37.5/02/OE

Starting Salary Range: $18.00 - $33.50 HRLY ($50,213 targeted; Commensurate with experience)

Employee group: Full Time

Schedule : Monday - Friday 8:30 - 5:00

Exempt Status: Non-Exempt

Location : Hybrid/School of Nursing

Department name: Academic Affairs

Personnel area: School of Nursing

Equal Opportunity Employer:

Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.