Details

Open Date 05/03/2024

Requisition Number PRN38449B

Job Title Graduate Student Coord II

Working Title Events & Student Experience Coordinator, MBA Programs

Job Grade E

FLSA Code Professional

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday, occasional evenings required to support events or student class days.

This job is considered “essential.” Therefore, it is required that the employee be on campus, in person.

VP Area Academic Affairs

Department 00033 - Executive Education

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 45,000 to 55,000

Close Date 06/14/2024

Open Until Filled No

Job Summary

The MBA programs at the University of Utah, David Eccles School of Business, is seeking a talented, energetic professional to provide student services support and recruiting and admissions support in a professional, customer-focused, and results-driven environment. We are passionate about events, hospitality, and giving premier customer service to our students and are looking for an employee who shares that passion.

The Events & Student Experience Coordinator oversees programming and events for MBA programs. This position requires high autonomy and problem-solving in a fast-paced environment. Strong skills in building customer relationships, time management, response time, and accuracy are vital to succeed in this role.

This job is considered “essential.” Therefore, it is required that the employee be on campus, in person.

Responsibilities

Events and Student Experience:

• Coordinate class days. Responsibilities may include interacting with MBA students, supporting faculty before and during class days with academic needs, catering, and a willingness to perform all necessary tasks required to provide students with a world-class experience.

• Plan, implement, and ensure the quality of MBA class days by communicating with and making appropriate arrangements for the faculty and arranging logistics for the students, including meals, IT and equipment, course materials, and any issues related to student needs for class.

• Serve as a resource for MBA students to answer questions and advise on issues associated with all program components.

• Plan and implement student and alumni events as required. i.e., orientation, networking events, graduation, guest speakers, etc.

• Maintain accurate and detailed event records to enhance/improve subsequent events.

• Work with the manager on evaluation for events, new programs, and other projects as assigned.

• Responsible for budget tracking, reconciling bills, and billing them to the appropriate account.

Recruiting & Admissions

• Assist with recruiting and admissions. This includes significant interpersonal communication to discuss program details with prospective students over the phone, via email, and in person.

*This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead, lifting – up to 25 pounds.

Minimum Qualifications

Bachelor’s degree or equivalency (one year of education can be substituted for two years of related work experience).

2 years’ of related experience.

Demonstrated human relations and effective communication skills

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Strong customer service, interpersonal, and relationship-building skills.

• Ability to problem solve in a fast-paced environment.

• Results-oriented and achievement-driven.

• Ability to work independently, especially in arranging and conducting onsite information meetings and influencer visits.

• Handle multiple tasks in an organized manner. Prioritize to ensure a balanced and efficient workload. Produce high-quality work with speed and accuracy.

• Excellent oral, written, and telephone communication skills and the ability to relate well to working professionals and executives.

• Collaborative in approach and open to new concepts and ideas.

• Strong computer skills, including proficiency in Microsoft Office (Word, Excel, Access, PowerPoint)

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.