ADMIN SECRETARY

Position Number: S-3325

Position Summary:

Duties performed are of a senior secretarial nature supporting Alumni Relations. Responsibilities include event registration and support, Gold membership processing, running reports, acting as primary receptionist for Carlin Alumni House and providing office support for thirteen professional administrative staff. 

Required Qualifications:

High school diploma or GED . Three years of qualifying experience or a combination of education and experience that equates to three years. Experience with Microsoft Word. Customer service experience. Organizational skills with strong attention to detail. Demonstrated positive interpersonal skills. Effective verbal and written communication skills. Ability to project a positive attitude. Ability to manage multiple projects and meet deadlines with accurate results. Ability to compose, proofread and edit correspondence. Ability to perform the essential functions of the job. 

Preferred Qualifications:

Spreadsheet and/or database experience. Knowledge and use of software platforms: Fundraising Performance Management, PeopleGrove, Millennium, Thankview. 

Duties & Responsibilities:

Provides event support including database management, invitations, RSVP's, confirmation letters, and any other correspondence as needed. Assists with event creation, including calling venues to find room rental cost, menu details, etc., preparing event bags and swag bags and any other associated tasks for all alumni events and development strategies. Creates registration pages and updates website to include event details, codes Alumni events and enters data in Millennium. Assists with developing, requesting and updating reports from Millennium; generates event reports, both before the event and after, including details about Major Prospects and VIP's distributes as needed. Enters Gold Membership payment information into Millennium; charges all credit cards for event payments and Gold Membership payments. Assists with data requests for email and snail mail. Manages general communications for the Carlin Alumni House, checking alumni@cmich.edu email, answering main phone line and welcoming all guests to the Carlin Alumni House. Assists in regular office administration keeping a comprehensive calendar for Advancement Staff and other interested parties. Coordinates filing of important documents physically and digitally. Provides specialized clerical support when needed for thirteen professional administrative employees. Supports College development officers with communications and correspondence when necessary. Responsible for ordering office supplies for Advancement. Provides support to the Assistant to the Vice President of Advancement and Alumni Relations Executive Assistant with Timelink, Alumni Board, Development Board, meeting arrangements and other duties as needed. Supports the Executive Director of Alumni Relations and Constituent Engagement with calendaring, correspondence, and general office duties. Other duties as directed. Essential Functions: Ability to drive a vehicle on behalf of the university. Ability to lift up to 50 pounds. 

Supervision Exercised:

None. 

Employee Group: Office Professional

Staff Pay Level: 5

Pay Range: $14.50 - 21.33 per hour; estimated starting range $14.50 - 17.00

Department: Alumni Relations & Constituent Engagement

Position Status: Regular

Employment Status: Full-Time

FTE: 1.0

Position Type: 12 month

Weekly Work Schedule: Typically Monday - Friday 8 to 5: evenings and weekends as required

Location: 1200 S Franklin St, Mt Pleasant, Michigan, 48859

Open Until Filled: Yes

CMU Leadership Standards:

Central Michigan University i