Admin Asst I - II

Date: May 16, 2024

Location: Baton Rouge, Louisiana, United States

Company: Entergy

Posting End Date:

Work Place Flexibility: Onsite

Legal Entity: Entergy Louisiana, LLC

*This position will be filled as an Administrative Assistant II, or I based on the qualifications and experience of the selected candidate. *

JOB QUALIFICATIONS:

• Work under minimal supervision.

• Plan and layout work details.

• Perform all phases of computer clerical support for department to which assigned.

• Create and maintain files, records, reports, maps, charts, etc.

• Ability to operate standard office equipment.

• Communicate effectively and maintain professionalism during stressful conditions when dealing with internal and external customers.

• Create and assist with special projects including but not limited to sensitive and confidential data.

• Provide support for outage restorations during scheduled and non-scheduled hours as required.

• Learn company’s policies, procedures and responsibilities of department to which assigned.

• Train personnel regarding departmental functions and policies.

• The use of independent decision-making.

• Check the work of others.

• Adhere to established departmental policies.

EXPERIENCE AND SPECIAL QUALIFICATIONS:

• Have general knowledge of clerical work and is familiar with all phases of work.

• Have some knowledge of utility operations practices and regulations.

• Good verbal and written communication skills.

• Proficient in use of company computer programs and terminal applications.

• Good analytical skills.

• Ability to work under stressful conditions.

• Knowledge of company organizational operations to which assigned.

• Qualify for vehicle operator’s license.

Administrative Assistant II: 0 - 5 years of relevant experience.

Administrative Assistant I: at least 5 years of relevant experience.

PHYSICAL QUALIFICATIONS:

• Must have necessary major life activities: Seeing, hearing and speaking.

• Have strength and endurance adequate to discharge assigned duties.

PERSONAL QUALIFICATIONS:

• Be energetic and alert

• Be willing and able to work under unusual surroundings, as well as the normal working conditions pertaining to this job.

• Be willing and able to receive and execute orders and instructions in such a manner as to inspire respect of associates.

• Be neat, clean and orderly in work and person.

• Be willing and able to attend and take part in safety meetings.

• Have temperament suited to work of a routine and confining nature and be willing and able to work in harmony with other employees.

• Understand importance of always rendering and maintaining first class, courteous service to all customers.

• Understand the importance of treating as confidential certain items handled, and have ability to recognize such items.

• Must possess good judgment and have the desire to work with people. Must be alert, aggressive, tactful, resourceful, cooperative, and demonstrate initiative for coordinating department in absence of management.

• Understand the importance of treating as confidential certain items handled, and have ability to recognize such items.

ANY CERTIFICATES:

• Must be EEI SASS Test recommended.

• Candidates selected to take the EEI SASS test will be invited via e-mail.

• *MONITOR YOUR SPAM/JUNK EMAIL

#LI-LB1

Primary Location: Louisiana-Baton Rouge Louisiana : Baton Rouge

Job Function : All Other Jobs

FLSA Status :Nonexempt

Relocation Option: No Relocation Offered

Union description/code : GSU Bargaining Transmission-U02

Number of Openings : 1

Req ID: 114802

Travel Percentage :Up to 25%

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please clickhere (https://jobs.entergy.com/content/EEO/?locale=en_US) to view the EEO page, or see statements below.

EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

Accessibility: Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here (humanr@entergy.com?subject=Accessibility) and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.

Additional Responsibilities: As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Entergy Pay Transparency Policy Statement: The Entergy System of Companies (the Company) will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company’s legal duty to furnish information. 41 CFR 60-1.35(c). Equal Opportunity (https://www.dol.gov/agencies/ofccp/manual/fccm/2l-equal-opportunity-clauses-and-other-requirements/2l00-equal-opportunity) and Pay Transparency (https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf) .

Pay Transparency Notice:

Pay Transparency Nondiscrimination Provision (dol.gov) (https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf)

The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please contact HRCompliance@entergy.com to schedule a time to review the affirmative action plan during regular office hours.

EEI Testing:

One way that Entergy has found to identify and assess the abilities and skills needed for certain jobs is through pre-employment testing. If this position does require an EEI test, the type of test will be located under the qualifications section of the job posting. If you are invited to a test session, we strongly recommend you review and complete the practice test as well as review the testing brochure for your respective test. The test brochure will give you critical information on the test such as time allocated and number of questions. Also, keep in mind that the actual test is timed; you should practice timing yourself while doing the practice tests. The practice test information and test brochures can be located by going to the EEI website, http://www.eei.org/practicetests , Logon ID: entergy, password: practice test (2 words). Travel expenses incurred in connection with EEI testing are non-reimbursable.

In addition to EEI testing there is also Fit-for-Duty testing which will identify and assess the abilities and skills needed for certain jobs. If this position does require Fit-for-Duty testing, the type of test will be located under the qualifications section of the job posting.

WORKING CONDITIONS:

As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.

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