The Historic East Baltimore Community Action Coalition (HEBCAC) is seeking an Administrative Coordinator on a full-time basis. The Administrative Coordinator will be responsible for administrative tasks related to the general operating of the internal and external programs of HEBCAC and assist with the oversight of maintenance of the building at 1212 N Wolfe Street. The position requires excellent attention to detail and the ability to respond to complex, multi-variable issues with diplomacy, discretion, and confidentiality.

HEBCAC is a nonprofit community development corporation founded in 1994 by area residents, in partnership with Baltimore City, State of Maryland, and Johns Hopkins University. HEBCAC’s mission is to work with residents and other stakeholders to support healthy, thriving households and neighborhoods in the 220-block area bounded by Edison Highway, Aisquith Street, North Avenue, and Fayette Street. HEBCAC focuses on both physical infrastructure and human capital challenges residents and neighborhoods are facing. HEBCAC is located at 1212 N Wolfe Street, Baltimore, MD 21213.

Specific Duties & Responsibilities

• Coordinating and performing administrative duties, providing confidential secretarial support to the Executive Director and Deputy Director, assisting with project activities, records administration, and maintaining a high level of customer service excellence and detail orientation.

• Coordinate and implement office services such as, purchasing, records control, projects, and budget accounting operations for internal programs and external community events.

• Troubleshoot phone, connectivity and computer problems with IT service.

• Maintain electronic files for the admin staff and organize records in compliance with the funders and stakeholders.

• Exercise independent judgment in the resolution of administrative problems.

• Work closely with our administration and finance team, to carry out the administrative tasks necessary for smooth operation of grants and projects.

• Coordinate collection and preparation of financial and operations reports.

• Problem Solve with regards to administrative and operating issues.

• Assist with Charitable Renewal, Audits and other administrative documents as necessary.

• Assist with detailed documentation for operating and programmatic expenses.

• Independently resolve schedule conflicts, prioritize request, and confirm and track event and meeting details.

• Maintain in-kind support lists and wish lists for shelter and food pantry items.

• Coordinate monthly staff and board meetings with Executive Director.

• Handle correspondence related to delays and errors in the purchasing department.

• Oversee general maintenance of the building including coordinating with contractors to perform emergency and regular building maintenance.

• Interface with building tenants regarding maintenance concerns.

• Other duties as assigned.

Special Knowledge, Skills, & Abilities

• Excellent written and oral communication skills required as well as good decision-making skills and an attention to detail.

• Qualified candidate must be able to work independently and have exceptional organization, time management and interpersonal skills.

• Proficiency with Word and Excel required; SAP experience a plus.

• This position requires attention to detail, flexibility, excellent computer skills, a high level of independent thinking, and the ability to thrive in a fast-paced environment.

Minimum Qualifications

• High School diploma/GED required.

• Three years progressively responsible administrative experience required.

• Additional education may be substituted for required experience to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor’s Degree.

Classified Title: Administrative Coordinator

Role/Level/Range: ATO 40/E/03/OE

Starting Salary Range: $18.00 - $33.50 HRLY ($55,000 targeted; Commensurate with experience)

Employee group: Full Time

Schedule: Mon - Fri 8:30am to 5pm

Exempt Status: Non-Exempt

Location: School of Medicine Campus

Department name: ​​​​​​​HEBCAC General Administration

Personnel area: School of Medicine

Equal Opportunity Employer:

Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.